Varkala & Vibes - Group Trip (4N/5D)

1. Booking & Payments

• A booking is confirmed only upon payment of a deposit of ₹5,000 per person.
• The remaining balance must be paid at least 7 days prior to the trip start date.
• Failure to complete the payment within the specified timeline may result in automatic cancellation of the booking without a refund of the deposit.

2. Cancellation & Refund Policy

By the Client:

• 30 days or more before the trip start date: Full refund of the booking amount.
• 15–30 days before the trip start date: 25% of the booking amount will be charged as cancellation fees.
• 8–14 days before the trip start date: 50% of the booking amount will be charged as cancellation fees.
• 0–7 days before the trip start date: 75% of the entire amount will be charged as cancellation fees.

(All refunds will be processed within 7–10 working days.)

By the Company:

• In case of trip cancellation due to insufficient bookings, operational reasons, or unforeseen circumstances, clients will be offered:
  • A full refund, or
  • A credit note for a future trip

3. Itinerary Changes & Flexibility

• The itinerary is subject to change due to weather conditions, road conditions, local regulations, or other unforeseen circumstances.
• The company reserves the right to modify routes, accommodations, or schedules in the best interest of safety and the group.
• No refunds will be provided for minor changes in the itinerary.

4. Liability & Responsibility

• The company is not liable for any loss, injury, accident, delay, or damage caused due to:
  • Weather conditions
  • Natural disasters
  • Political unrest
  • Transport delays or cancellations
  • Any other force majeure event
• The company is not responsible for loss or damage to personal belongings during the trip.

5. Third-Party Services

• Accommodation, transport, and activities are provided by third-party vendors.
• While we work with trusted partners, the company is not liable for any acts, omissions, or deficiencies on their part.

6. Additional Costs

• Any additional expenses arising due to delays, illness, weather disruptions, or itinerary changes (including extra accommodation, food, or transport) must be borne directly by the client.

7. Health & Fitness

• Clients must ensure they are physically and mentally fit for the trip.
• Any pre-existing medical conditions must be disclosed before booking.
• The company is not responsible for any medical emergencies arising during the trip due to undisclosed conditions.

8. Travel Insurance (Mandatory)

• All clients are required to have valid travel insurance covering:
  • Medical emergencies
  • Trip cancellations
  • Loss of baggage
• The company is not liable for any costs arising due to a lack of insurance coverage.

9. Authority of the Trip Leader

• The appointed trip leader’s decisions are final and must be respected at all times.
• Any behaviour deemed unsafe, disruptive, or inappropriate may result in removal from the trip without refund.
• Any additional costs arising from such removal will be borne by the client.

10. Code of Conduct

• Nomads of India maintains a zero-tolerance policy towards:
  • Harassment
  • Discrimination
  • Misconduct of any kind
• This applies regardless of gender, background, or group dynamics.
• Strict action will be taken to ensure a safe and respectful environment for all travellers.

11. Alcohol & Substance Use

• Responsible alcohol consumption is expected.
• The use of illegal substances is strictly prohibited.
• The trip leader reserves the right to restrict participation in activities if safety is compromised.

12. Assumption of Risk

• By booking the trip, clients acknowledge that adventure travel involves inherent risks.
• Participation is voluntary, and all activities are undertaken at the client’s own risk.

13. Media & Content Usage

• The company may capture photos/videos during the trip for promotional and marketing purposes.
• By joining the trip, you consent to being featured in such content.
• If you wish to opt out, please inform us in writing before the trip.

14. Jurisdiction

• Any disputes arising out of these terms shall be subject to the jurisdiction of the courts in Mumbai, India.

15. Acceptance of Terms

• By making a booking, the client confirms that they have read, understood, and agreed to these Terms & Conditions.